Question:  "My 10 slide presentation has fonts;  Arial and Calibri . My header and body text are in Arial. The text boxes and shapes (including SmartArt) is in Calibri. I want to change all Calibri to Helvetica . I don't like Calibri. It's boring and too common. How do I do it at once?" Solution:  Under the Home Tab -> Replace (on your extreme right) -> Replace font (click down arrow to choose this option) -> Choose which font you want to replace with which new font -> Done! (MS PowerPoint 2010) You can use this technique to change any font you have used in your presentation.

I am going to share one tip today. This one tip is going to save you a lot of time in making PowerPoint slides. There are some tasks which you do many many times while making a set of slides. This tip reduces your time in doing such 'regular' tasks. Example:  I convert my PowerPoint slides into PDF regularly. These are the steps do this in MS PowerPoint 2010. Go to File Tab -> Save & Send -> Create PDF/XPS Document -> Create PDF/XPS These 4 steps can be shrunk into 1 step by adding 'Creat PDF' task onto the Quick Access Toolbar. Where is this Toolbar? This toolbar is at the top of the window. How to add 'Create PDF' task to the toolbar? By default there are only three tasks on this tool bar. Save, Undo and Redo. To add any task, click on the down arrow on the right of Redo. Go to more commands . Now choose File Tab  under Choose Commands From . Click on  Publish as PDF or XPS . Click on Add button in the middle. Now click  OK ...

In my last post I asked a question. Here is a table: How will you copy this table onto PowerPoint and still retain the formulas? After copying, if you want to change the discount from 5% to 6%, the Total figure (after discount) should change. The table should work in PowerPoint the way it does in Excel. This is how to do it... Copy the table in Excel -> Go to PowerPoint -> Paste Special as Embed. How to Paste Special? Option 1: Right click on the slide. Choose Embed from the Paste Options. Option 2: Under Home tab. Click on the arrow below Paste. Choose Embed . Now the table has been copied onto the slide. To modify any cell, double click on the table. You can now go to any cell and change its value. If you change the discount to 6%, the total will change from 11,400 to 11,280. Provided your formula in excel was correct :-)

We copy tables from excel sheet onto PowerPoint. But once we have done that, the tables do not work like they do in Excel. The formulas don't work.  Here is a table. The challenge is, how will you copy this table onto PowerPoint and still have the formulas intact. So after copying, if we change the discount from 5% to 6% in PowerPoint, the Total (after Discount) column will change.  How will you do this? Avoid Googling for the answer :-)

A major strategy presenting is going on. The presenter is presenting lots of data (tables after tables). There are his recommendations and then there is data. After 10 slides, the CEO speaks out. "In all these complex slides, can you put one sentence summary at the bottom." The CEO was being bombarded by complex tables after tables. All he wanted to know is... what's your point? What does this table on slide 5 mean to me? Why are you showing it to me?